List of active policies

Name Type User consent
Data protection declaration according to the GDPR Privacy policy All users

Summary

The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis.

 In the following section, we explain which data we record when you use the virtual campus of the Max Planck Schools, and exactly how they are utilized:

Full policy

https://mail.cbs.mpg.de/service/home/~/?auth=co&id=68820&part=1.2

Data protection declaration according to the GDPR


Contents
I.    Name and address of the Controller
II.   Name and address of the Data Protection Officer
III.  General information on data processing
IV.  Provision of the website and creation of logfiles
V.   Use of cookies
VI.  External services
VII. Rights of the data subject

 

I. Name and address of the Controller

The Controller within the meaning of the General Data Protection Regulation as well as other national data protection laws and provisions is the

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstr. 8
80539 Munich
Phone: +49 (89) 2108-0
Website: www.mpg.de

 

II. Name and address of the Data Protection Officer 

The data protection officer of the Controller is

Ms. Heidi Schuster
Hofgartenstraße 8
80539 Munich
Phone: +49 (89) 2108-1554
Email:
datenschutz@mpg.de

 

III. General information on data processing
 

1. Scope of processing of personal data

We only ever collect and use the personal data of our users only to the extent necessary to provide a functional and our content and services. The collection and use of personal data of our users takes place regularly only with the consent of the user. An exception applies where processing of the data is permitted by statutory provisions

2. Legal basis for the processing of personal data

Where we obtain the consent of the data subject for the processing of personal data, Article 6 para. 1 lit. a of the EU General Data Protection Regulation (GDPRGDPR) is the legal basis for the processing of personal data.  

Art. 6 para. 1 lit. b GDPR is the legal basis for the processing of personal data required to fulfil contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of MPG or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not override the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

3. Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in EU regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.


IV. Provision of Virtual Campus MPS and creation of log files

1. Description and scope of data processing

Each time you access our Virtual Campus, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

  1. information about the browser type and the version used (if transmitted)

  2. the operating system of the user

  3. the IP address of the user

  4. date and time of access

  5. websites from which the user's system accesses our website

  6. websites accessed by the user's system via our website

 Information about data processed by Blackboard Inc. can be found here: https://help.blackboard.com/Privacy_Statement

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR. The data is saved in our systems' logfiles. This data is not saved together with other personal data relating to the user.

3. Purpose of data processing

The temporary storage of data and logfiles is necessary to ensure the functional capability of Blackboard. Furthermore data is stored to optimize Blackboard and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR. 

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data to provide the website, this is the case when the session in question has ended. IP addresses of the user will be deleted after the session is finished.

If the data is stored in log files, this is the case after seven days at the latest. A storage going beyond this is possible. In this case, the shortening of the IP addresses of the users means that it is no longer possible to assign the calling client.  

Information about data processed by Blackboard Inc. can be found here: https://help.blackboard.com/Privacy_Statement

5. Possibility of objection and removal

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Hence there is no possibility for the user to object.

 

V. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require technically that the calling browser can be identified even after a page change. This includes:

  1. The session cookie, (usually called MoodleSession). This cookie is essential and the user must allow this cookie into their browser to provide continuity and maintain their login from page to page. When the user logs out or closes the browser this cookie is destroyed (in the browser and on the server).

  2. A cookie which remembers a user’s username within the browser. This cookie (usually called MOODLEID) is purely for convenience, and can be refused by the user.

When you visit our website, the user is informed about the use of cookies for analysis purposes and his or her consent to the processing of the personal data used in this combination is obtained. In this context, a reference is also made to this data protection declaration.

Information about cookies and web analysis used by Blackboard Inc. can be found here: https://help.blackboard.com/Privacy_Statement  

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

3. Duration of storage, possibility of objection and removal

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

 

VI. Automated decision in individual cases

Only if you give us your informed consent you will be subject to decisions based solely on automated processing, which produces legal effects concerning you or similarly significantly affects you. More information regarding Blackboard open LMS’s use of automated decision making in the context of the Personalized Learning Designer can be found here:  https://help.blackboard.com/Blackboard_Open_LMS/Teacher/Design_Your_Course/Personalized_Learning_Designer#howpersonalized-learning-designer-works_OTP-0

 

VII Rights of the data subject

1. Right to information

You can request confirmation from the person responsible as to whether personal data relating to you will be processed by us.

 In the event of such processing, you may request the following information from the data controller:

  1. the purposes for which the personal data will be processed;

  2. the categories of personal data processed;

  3. the recipients or categories of recipients to whom the personal data relating to you has been or will be disclosed;

  4. the planned duration of the retention of the personal data relating to you or, if it is not possible to provide specific information in this regard, criteria for determining the retention period;

  5. the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the controller or a right to object to such processing;

  6. the existence of a right of appeal to a supervisory authority;

  7. all available information on the origin of the data, if the personal data are not collected from the data subject;

  8. the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.

You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.

This right of access may be restricted to the extent that it is likely to make it impossible or seriously impair the realisation of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

2. Right to rectification

You have the right to have your personal data corrected and/or completed by the data controller if the personal data processed concerning you is inaccurate or incomplete. The data controller must carry out the rectification immediately.

Your right to rectification may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the limitation is necessary for the achievement of the research or statistical purposes.

3. Right to limitation of processing

Under the following conditions, you may request that the processing of your personal data be restricted: 

  1. if you dispute the accuracy of the personal data concerning you for a period of time which allows the controller to verify the accuracy of the personal data;

  2. the processing is unlawful and you refuse to erase the personal data and instead request that the use of the personal data be restricted;

  3. the controller no longer needs the personal data for the purposes of the processing, but you need them for the assertion, exercise or defence of legal claims, or

  4. if you have objected to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been established whether the legitimate reasons of the data controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data - apart from their storage - may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.

If the processing restriction has been limited in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Your right to limitation of processing may be limited to the extent that it is likely to make it impossible or seriously prejudicial to the attainment of the research or statistical purposes and that the limitation is necessary for the attainment of the research or statistical purposes. 

4. Right to cancellation

 a. Cancellation obligation

You may request the data controller to delete the personal data concerning you immediately and the data controller is obliged to delete this data immediately if one of the following reasons applies:

  1. Personal data relating to you shall no longer be necessary for the purposes for which they were collected or otherwise processed.

  2. You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR was based and there is no other legal basis for the processing.

  3. You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 para. 2 GDPR.

  4. The personal data concerning you have been processed unlawfully.

  5. The deletion of your personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.

  6. The personal data relating to you have been collected in relation to information society services offered pursuant to Article 8(1) GDPR.

b. Information to third parties

If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 (1) GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.

c. Exceptions

The right to deletion does not exist if the processing is necessary. 

  1. for the exercise of freedom of expression and information;

  2. to fulfill a legal obligation which processing is subject to under the law of the Union or of the Member States to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;

  3. for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i as well as Art. 9 para. 3 GDPR;

  4. for archive purposes in the public interest, scientific or historical research purposes or for statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

  5. to assert, exercise or defend legal claims.

5. Right to information

If you have exercised your right to rectify, cancel or limit the processing of your personal data against the controller, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed of such recipients by the data controller.

6. Right to data transfer

You have the right to receive the personal data concerning you that you have provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate these data to another data controller without being hindered by the controller to whom the personal data was provided, provided that

  1. the processing is based on a consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and

  2. the processing is carried out by automated means.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection

You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal data concerning you unless he can prove compelling grounds for processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is connected with such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

You have the possibility to exercise your right of objection through automated procedures using technical specifications in connection with the use of Information Society services, notwithstanding Directive 2002/58/EC.

You also have the right to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes in accordance with Art. 89 para. 1 GDPR for reasons arising from your particular situation.

Your right of objection may be limited to the extent that it is likely to make it impossible or seriously impair the realisation of the research or statistical purposes and the limitation is necessary for the fulfillment of the research or statistical purposes.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke it.